A lot of people think that it is not necessary to hire an event planner because of the extra costs. However, this is not the case. If you work with an event coordinator, they can save you a lot of money in proportion to the size of your events. You might be contemplating planning and managing your event. Before you go ahead and do that, you must keep in mind that the whole amount of money you pay in the end may surpass the amount that you would have otherwise paid plus the additional services of the event coordinator. The reason for this is that you can enjoy many discounts and the privileges that an event planner has access to. Have a look at the benefits of hiring an event planner.
Event planners have a professional network of suppliers. It is the responsibility of event coordinators to retain a pool of suppliers and vendors that they work with frequently. Some of the vendors include florists, caterers, and many more. The good relationship between the event planner and the suppliers enables them to receive discounts and deals, which you may not get when you go directly to the supplier. For instance, you might receive a condition of $3000 from a supplier. Nevertheless, an event coordinator who has a history with the supplier can receive a similar package for about $2200. that way, you stand to benefit since you pay less for the services you are looking for, and the savings can be used to pay for the services of the event planner.
An event planner has good bargaining skills. The right event planner is aware of what is necessary depending on the venue you are booking and must be in a position to bargain a mutually beneficial contract not only for you but also for the venue. For instance, the event planner can negotiate for complimentary services, lower rates on rooms, upgrades, and sometimes reduced rates on meeting rooms.
You get to enjoy added discounts by working with an event planner. Since event coordinators deal with multiple events, the vendors and suppliers value the business that they get from them, and most of the time, give them good pricing at a special discount for the event planner. You can find out from your event planner if they are the extra discounts they get from the suppliers that can be passed on to you.
Event coordinators help you to save time and reduce stress. As the saying goes, time is money. An event coordinator saves you time so that you can concentrate on other essential things. In addition to that, you can relax when you know that another person is handling the details of your event professionally. An event coordinator will eliminate stress moreover when there is an unforeseen emergency. A professional event planner has qualified staff and will always have a plan b to deal with any crisis.
An event planner can save you on hotel costs. It could be that you want to book a block of rooms with a particular hotel together with the conference room inside the hotel. If you want to save on cost, you can request the event planner to refine the commission they usually receive from the hotel. In the end, you will save a lot of money based on the size of your event.